Ad Astra Information

To utilize a classroom, lecture hall, smart room or computer lab for an academic purpose such as your class, please contact Records and Registration at (585) 232-2300.

In order to utilize a meeting room, classroom, lecture hall and/or computer lab (labs in building 9 and 11 only), where the request will not require any services (ex. food, parking, IT, etc.) or resources (ex. additional tables, chairs, table covers, etc.), please complete and submit the Brighton Campus Event/Meeting Request and/or Applied Technologies Center Request Ad Astra online form. For any other locations at the Brighton Campus, Applied Technologies Center or Downtown Campus (High Falls A/B only), please contact Campus Events at (585) 292-2010.

In order to utilize space for an event at the Downtown Campus outside of High Falls A/B, complete and submit a DC Long or Short Request Ad Astra online form or please contact Antonia Custodio at (585) 656-6106.

MCC users do not need to request access to Ad Astra. There is a user role called MCC guest that allows all active directory employees into Ad Astra. If a user requires additional access, please contact the Campus Events Office.

Many users don’t realize that they are using their old Ad Astra password. Ad Astra is now on the Cloud so users only need one sign-in via the new link using their MCC email address and password.

Ad Astra is available online (https://www.aaiscloud.com/MonroeCC).

• Classrooms, lecture halls, and smart classrooms when used in a non-academic fashion (Please note that some rooms are departmentally owned and require special permission before they be can approve such as departmentally owned labs.)
• The Campus Events Meeting Rooms – Building 3, room 113, 115, 116, and 117, as well as 10-182
• Computer labs – 11-101, 102, 104, 109, 111, 9-247, 251, 253, 255, 259 and 261
• Zoom Webinars

• Monroe A/B, the Empire Room, the Forum, Campus Center Atrium, Terrace, the Brighton Room, Gym, PAC Field House, Theater, High Falls A/B, FWD Center. These facilities require planning including set ups, food, cleaning, etc. For these locations we ask that you call a Campus Events representative directly for assistance.
• Library Rooms can be reserved through the Library Spaces and Room Bookings webpage. You are not required to contact Campus Events for these rooms.
• Departmentally owned facilites and meeting rooms including: 6-100G, the AHY Conference Room (Building 1, Room 320), Third Floor Conference Room (Building 1, Room 307), the Board Room (Building, 1, Room 325), Office of Student Life, Leadership and Development meeting room (Building 3, Room 121) and DC 7th floor meeting rooms (Building 32, rooms 710 and 766) can be scheduled by contacting those departments directly. You are not required to contact Campus Events to reserve these rooms.

There is a task manager in Ad Astra and periodically it goes down. Please contact the Campus Events office if you do receive a confirmation within 24 hours of your submission.

The Campus Events Office requires 72 business hours to process your request. If you need a room within a day or two we ask that you please either email a Campus Events Representative or call the Campus Events office at (585) 292-2010.

The Campus Events application needs to be submitted for any event held in a conference location (Monroe A/B, Forum, Brighton, Empire, Terrace, Campus Center Atrium, North Dining, Gilman Lounge and High Falls A/B), gym, Theatre and external locations and for when additional resources are needed for classrooms, lecture halls, meeting rooms, smart rooms or unique locations (hallways or departmentally owned rooms).

If you encounter a lapse in the time for an event request please contact the Campus Events office.

Click on the Calendars option, click on Scheduling Grids. Amend the date and edit the search filter to find the building your event was held in.

Double check that your filters are set properly by clicking "Advance Search Option" under the “Rooms” option. Ensure that you are on the correct campus. You can adjust any other filter option under this section (Location Filters). Do not adjust any other fields beyond this area without contacting the Campus Events office for guidance.

Click on the event tab and then Events. In the filter section (left side) populate the fields that will help you find your event. For the "keyword" be sure that you are not too specific as Ad Astra is sensitive and will try to match exactly what you typed to your event name. If you know part of your event name you can use the % symbol as a wild card. For example, your event is Faculty Professional Development try searching for %Professional%.

Campus Events and Learning Resources have collaborated to integrate webinar requests for Monroe Community College by using Ad Astra. Webinar requests must be submitted online. The webinar request process is based on the workflow used to reserve meeting or conference spaces on campus.

• Log into Ad Astra: https://www.aaiscloud.com/MonroeCC
  • Use Chrome browser only. Do not use Explorer or Firefox.
  • Enter your MCC email address and password when prompted.
• Click Request Event and choose Webinar Request on the Event Request Wizard form.
• Fill in the Contact & Event information.
• For panelists, include their full name and preferred email address.
  • ex. Jonathan Smith – jsmith123@monroecc.edu
• RSVP is not required.
  • RSVP will offer the ability to check how many attendees have signed up in the days leading up to your event, produce a report after the webinar of all attendees, and can include source tracking.
    • Source Tracking allows you to track what websites attendees register from. Standard referring sites include MCC Website, Twitter, Facebook, LinkedIn, and Instagram.
• Click “Add meeting” button to set the date and time of the Webinar.
  • For Meeting Type, choose Webinar.
• Click “Assign Rooms” button and select Webinar - room 1 or Webinar - room 2 (depending on expected attendance).
• Add your Event Description.
• Click Submit.

Note: If this is your first time signing onto Ad Astra or you encounter issues accessing the webinar form, please contact a Campus Events Representative for assistance.

• Yolanda Johnson (yjohnson@monroecc.edu)
• Sauntevia Major (smajor1@monroecc.edu)
• Tom Winslow (twinslow@monroecc.edu)